Workforce Planning 2012

Combine a stronger Labor Market with a large percentage of workers planning to seek new jobs in 2012, and you risk the potential for large gaps in your workforce and increased hiring activity.

In workforce planning, an organization conducts a systematic assessment of workforce content and composition issues and determines what actions must be taken to respond to future needs. The actions to be taken may depend on external factors (e.g. skill availability) as well as internal factors (e.g. age of the workforce). These factors may determine whether future skill needs will be met by recruiting, by training, or by outsourcing the work.

Workforce planning involves working through four issues:

• The composition and content of the workforce that will be required to strategically position the organization to deal with its possible futures and business objectives.



• The gaps that exist between the future "model" organization(s) and the existing organization, including any special skills required by possible futures.



• The recruiting and training plans for permanent and contingent staff that must be put in place to deal with those gaps.



• The determination of the outside sources that will be able to meet the skill needs for functions or processes that are to be outsourced.

Finding Outside Sources to Meet Outsourcing Needs

In business/HR alignment and planning, processes and functions are found that might need to be outsourced to accommodate strategic positioning scenarios. As a result of the more detailed staffing assessment and a review of critical skills availability, additional outsourcing needs may surface.

A skill that is critical, in short supply, and needed only periodically is a prime target for outsourcing. If such needs can be handled through contingent staff, for example, by using retirees, the organization will, of course, be ahead. However, many high demand, low supply, leading edge skill needs may have to be met through outsourcing to specialized contractors.

Whatever the reason for outsourcing, a key HR issue is helping to select the outside sources that can supply the needed numbers of people and skills, and their track record with other organizations. Since there are financial and other considerations, selection of outside sources should be a team process. Contact THRD: http://www.thrd.com/staffingservices.html

Five Suggestions for a Successful Year

I like to start each day with a clean slate. I got this practice from a former boss who believed coming into the office each morning with a clean desk set the stage to begin the day with enthusiasm and a fresh look. I definitely feel that way about the new year. It’s a new opportunity to review methodologies, objectives, processes, mission, human resource practices, why we keep the extra toner by the kitchen instead of next to the printer. So to start the year off right here are five suggestions for a successful year:

1. Plan what is needed to execute new ideas or fix current processes. Without an overarching roadmap for what you want to accomplish, nothing else can get done.
   


2. Evaluate your team for skills or needed training. Determine what capabilities your staff will need to develop in order maximize your chances of reaching your goals. Now is the time to research options such as additional training or outside assistance to fill those gaps.
   


3. Clearly explain to your team what is expected of them. Many departments are still smaller than in past years. Make sure each person understands his or her new roles and responsibilities to reduce the risk of falling through the cracks.
   


4. Establish a mechanism to provide an early warning for failure. Sometimes it really is best to quit while ahead.
   


5. Determine the consequences of failure. Are the consequences big enough for everyone to want to do their best but small enough that employees won’t leave the team rather than fail? If you want your team to follow you through fire, they need to know they won’t get burned…too badly.
   

What are you waiting for? Let’s get to work!

Authored by Jeanine Maddox

Social Security Administrations Provides Assistance to HR Professionals

Do you want to help your employees understand their options as they transition to retirement or other life events? If so, the Social Security Administration has a webpage just for you! Go to http://ssa.gov/hrm/. This site provides information to human resource professionals regarding the various Social Security programs and Medicare. Direct your employees to the site too. There are benefits calculators, retirement planning videos, and a link to find the nearest Social Security office for face-to-face interaction.

NLRB Postpones Posting of Notice of Employee Rights

The National Labor Relations Board has postponed the implementation date for its new notice-posting rule by more than two months in order to allow for enhanced education and outreach to employers, particularly those who operate small and medium sized businesses.

The new effective date of the rule is January 31, 2012.

Challenges to NLRA Employee Rights Posting

Several organizations allege the NLRB (National Labor Relations Board) exceeded its statutory authority by requiring, beginning on November 14, 2011, most private sector employers to post a notice advising employees of their rights under the National Labor Relations Act. The following organizations have filed suit in various federal courts against the NLRB to prevent the posting:

• National Association of Manufacturers


• National Federation of Independent Businesses


• National Right to Work Legal Defense and Education Foundation


• U.S. Chamber of Commerce


• South Carolina Chamber of Commerce

In addition, Representative Benjamin E. Quayle (Arizona) introduced the Employee Workplace Freedom Act (H.R. 2833) to repeal the notice-posting rule. The bill has been referred to the House Committee on Education and the Workforce.

Ohio Minimum Wage Increase for 1/1/12

Ohio's minimum wage rate will increase to $7.70 an hour from $7.40 an hour on Jan. 1, 2012. The minimum wage rate for tipped employees will rise to $3.85 an hour from $3.70 an hour. The threshold for employers covered by Ohio's minimum wage also will increase Jan. 1, and will include employers that have gross receipts of more than $283,000 a year, up from the current threshold of $271,000 a year. Employers with less than the threshold of gross receipts must pay the federal minimum wage of $7.25 an hour.

NLRA Employee Rights Posting

Effective November 14, 2011 Employers are required to post notice of employee rights under the National Labor Relations Act (NLRA). This far reaching notice covers most private-sector employers including labor unions. Agricultural, railroad and airline employers are excluded from the requirement. Small employers that conduct less than $50,000 worth of business across state lines are also excluded.

A workplace poster that describes employee rights under the National Labor Relations Act is now available for free download from the NLRB (National Labor Relations Board) website at www.nlrb.gov/poster. In addition, copies of the Notice will soon be available without charge from any NLRB regional office.

A few frequently asked questions about the notice are included below.

Q&A
ANSWERS TO COMONLY ASKED QUESTIONS ABOUT THE NLRB NOTICE POSTING

QUESTION: Where do I have to post the notice?
ANSWER: The notice should be posted in conspicuous places, where other workplace rights notices and company notices concerning personnel rules or policies are customarily posted. Employers must also post the notice in another language in addition to English if at least 20% of their employees are not proficient in English and speak another language. The NLRB will provide translations of the notice, and of the required link to the Board’s website, in the appropriate languages. If a translation of the appropriate language is not available, the employer will not be liable for non-compliance.
QUESTION: What if I communicate with my employees electronically?
ANSWER: If an internet or intranet site is typically used to post personnel policies, the notice of NLRA rights may be placed there along with a physical posting. Employers are not required to distribute the posting by email, Twitter or other electronic means.

QUESTION: Are there any records retention requirements to comply with this rule?
ANSWER: No, the rule has no record-keeping or reporting requirements.

QUESTION: What happens if we don’t post this?
ANSWER: Although the NLRB does not audit workplaces or initiate enforcement actions on its own, employees, unions, or other persons could accuse the employer of unfair labor charges and bring this to the NLRB’s attention. In most cases, the employer will be made aware of the rule and given time to comply when requested by a NLRB agent. In such cases, the unfair labor practice case will typically be closed without further action. The Board also may extend the 6-month statute of limitations for filing a charge involving other unfair labor practice allegations against the employer. If an employer knowingly and willfully fails to post the notice, that failure may be considered evidence of unlawful motive in an unfair labor practice case involving other alleged violations of the NLRA.

QUESTION: Can an employer be fined for failing to post the Notice?
ANSWER: No, the NLRB does not have the authority to levy fines.